Reuse of Collections and Takedown Policy

Ethical Use of Collections and Takedown Policy

Given the importance of the material digitised as part of the various EAP grants, and the fact that our digitised collections include materials that are significant to particular communities and groups, we ask that any use of the collections be undertaken with appropriate care. Irrespective of its copyright status, items and/or collections should not be altered or used in ways that might be derogatory to the individuals or communities concerned. For more information about the British Library's Ethical terms of use, please go to the main BL website.

In making the material available online, we act in good faith based on the information we have been supplied. However, despite these safeguards, we recognise that from time to time EAP material published online may be in breach of copyright laws or contain sensitive personal data. If this is the case, please visit the British Library's Notice and Takedown Policy.

Reuse of Images

Neither EAP nor the British Library will use the digital material created by EAP projects for commercial gain. Requests to use any images or recordings for commercial, non-academic purposes must be referred back to the EAP project holder or archival partner to obtain permission from the owners of the original material. It is not the responsibility of EAP to secure this permission, but EAP may be able to help with providing contact details.

In most cases, EAP can provide images only through the Universal Viewer on the website. Where the original archive holders have agreed to the relevant terms, the Universal Viewer will also provide an option to download a JPEG file to desktop. The EAP team are not able to provide JPEG or PDF files of images on the Universal Viewer.

For non-commercial publication purposes, and in particular for academic theses and research publications, EAP/the British Library can supply high-resolution images. The EAP shelfmark and the location of the original item(s) should be attributed in any work. In the case of copyrighted content, the rights owner will need to be consulted and provide their consent prior to supplying any images; it is essential that the copyright owner is credited within any publication. If a published work relies heavily on EAP material, it is encouraged that a copy of the work is sent to the relevant Archival Partner(s) to enable knowledge exchange. On such occasions, EAP would also like to have the opportunity of placing a copy of the article in the British Library’s digital repository.

Enhancement of Catalogue Information

EAP expects a sufficient level of catalogue description in order for the information to be ingested into the British Library’s database. This metadata will be made available in perpetuity. The EAP team welcomes submission of additional information or corrections to individual catalogue entries. However, if records are in need of updating in bulk this will only be possible in exceptional circumstances. The EAP team does not have the capacity to re-ingest large volumes of enhanced catalogue entries. Collaboration with EAP on a research project that will result in enriched metadata or machine-encoded text (OCR and HTR) will require additional staffing for EAP in order to facilitate this work. Initial discussions on applications to research grants should allow adequate time for the Library’s internal processes. More information about collaborations can be found on the British Library Website.