Grants

NOTE: The current (2019/20) round was postponed as a result of the coronavirus emergency. For news about the next call, please keep checking these pages.

This section contains the documentation required by applicants and grant holders. All the guidance documents, forms and templates can be found here and all the documentation and guidance to help with content creation can be found in the Resources and Training section. All live projects must adhere to the standard processes and grant holders must use current forms, regardless of when the project began.

The Endangered Archives Programme offers approximately 30 grants each year to enable researchers to locate vulnerable archival collections, arrange their transfer wherever possible to a suitable local archival home, and deliver digital copies into the international research domain via the British Library. These grants are the primary means by which Arcadia contributes to the urgent task of identifying, preserving and making accessible such archival collections before they are lost forever.

The Programme offers four types of grant. With the expection of the Rapid Response grants, they are awarded in May/June and normally expected to start in August/September each year.

  • Pilot project grants can either involve investigating the potential for a major project through a survey, or they may be small digitisation projects. These projects should last for no more than 12 months and have a budget limit of £15,000.
  • Major project grants are intended for digitisation and cataloguing of a collection or collections. This type of grant may involve preservation necessary for digitisation, and may also relocate the material to a more secure location/institution within the country. These projects can last for up to 24 months and have a budget limit of £60,000.
  • Area grants are similar to a major grant, but larger in scale and ambition. Applicants must demonstrate an outstanding track record of archival preservation work and be associated with an institution that has the capacity to facilitate a large-scale project. The Programme will award a maximum of two area grants in each funding round. They can last for up to 24 months and have a budget limit of £150,000. Potential applicants must contact the EAP office before submitting an application for this type of grant.
  • Rapid Response grants are expected to be introduced in 2020. These grants are intended to safeguard an archive in immediate and severe danger. They are intended for the situations in which the timescale of the standard EAP decision process could result in extensive damage to the material. These grants will be accepted on a rolling basis. They should last for less than six months and have a budget limit of £10,000. 
Baptism records wrapped and stored on a library shelf. Cuba