Endangered Archives

EAP231: Social history of the Gambia: rescuing an endangered archive, police and court records

Dr Walter Hawthorne, Michigan State University
2010 award - Pilot project
£11,663 for 3 months

Archival partner: National Records Services, the Gambia

VIEW FILES FROM THIS PROJECT

Project Overview

The Court Record collections of the Department of State for Justice in Banjul, the Gambia, are in a poor state and need urgent preservation. They comprise civil, police, and criminal records dating from the 1820s, with the documents facing damage by insects, mould, moisture, and mice. This pilot project will assess how best to copy and preserve them for future use.

The documents date from 1820 to 1960 and stretch 1500 feet (457 meters). Documents are roughly bundled and piled on the floor in a space with no climate control. They are not catalogued and not available to researchers. If preserved, the collection will be of great use to students, historians and legal scholars. The judicial records date back to the 1820s, soon after British settlement. Few other collections in Africa date from such an early period, making these rare and worthy of such an effort. The collections are valuable given recent historiographical trends in which scholars have turned their attention to court records to seek a deeper understanding of how colonial agents and local communities engaged one another. Court records reveal struggles between men and women, elders and youths, and elites and commoners. Since African women could visit colonial courts to seek divorce, court transcripts are one of the few places where historians hear African women's voices - how women articulated their discontent in male dominated societies. They, too, reveal disputes over land, other forms of property, child custody and many other things. Most often common people - not elites -visited the courts, making the records rare treasures for social historians.

This pilot project will be implemented by Professor Walter Hawthorne and two Gambians, Bala Saho and Elizabeth Bahoum. The project's main objectives will be:

  • to begin a process of training Gambian archivists in methods of digitising and disseminating endangered archives and of preserving endangered original documents;
  • to provide initial equipment to continue preservation/digitisation after the pilot ends;
  • to devise an organisational scheme for documents;
  • to prepare for a future major digitisation project.

Visit the project's website and watch a news report shown on Gambian national television.

Project Outcome

The project successfully trained 11 Gambians in the areas of digitisation and basic archival procedures, including cleaning and cataloguing. The trained Gambians came from three different archives: the National Records Service (NRS), the National Centre for Arts and Culture, and the Magistrate Court.

Having completed the training session, NRS staff embarked on the digitisation project. Approximately 7,000 documents were digitised. As the images were created, the staff dusted, cleaned and catalogued the original documents, better ensuring their preservation for the future. All equipment bought for the project was assigned to the NRS, greatly enhancing the storage and retrieval capacity of the archive, and continuing to be used for further digitisation.

The results of the project received a lot of national media attention. It was covered by four leading national newspapers and was a major news item on Gambian national television.

The records copied by this project have been catalogued as:

  • EAP231/1 Court of Requests Collection
  • EAP231/2 Mohammedan Court Collection
  • EAP231/3 Police Court Collection
  • EAP231/4 Police Magistrates Court Collection
  • EAP231/5 Supreme Court Collection

The catalogue is available here.